I've done a quick search in the forums for this but not found what I was looking for... I'm interested in advice on how to handle the 'rights usage' issue more than the details of the issue itself.
Ok, so I'm doing a joint-headlining tour poster for two bands on two different labels. The client who offered me the job is from one of the labels, but my correspondence has gone to contacts at both labels - since they both want approval. The bands get to to see the design but the labels have final approval.
These aren't screenprinted posters, I'm just supplying digital artwork and they are printing them themselves - they're for promotion, not for merch. The guy who has offered me the gig is a friend of a friend, so so far it's sort of a 'handshake' deal. We've negotiated a fee we're all happy with and I've provided a small, draft version of the poster (which is just getting approval from the other label and bands now).
I want to make sure the rights usage issue is covered even though it has not been expressly spoken about yet.
My plan is to email a quick 'art approval' sheet to just lay out my terms for completing the final design, and make sure that it says they are purchasing the right to produce the image on the tour posters, but not the image itself, nor the right to print it on anything else.
This would again be clarified in my invoice to them.
I don't see any problems with doing it this way (and since my contact is a friend of a friend, I'm not too worried about making as big a deal of it as I would if it were another client) but does anyone else see any flaws in this?
I tend to get lots of work from small, grass roots bands and individuals rather than bigger companies, so I'm not always sure the way I go about the business side of things is correct (though I've not had any problems so far). Any advice would be much appreciated!